2006 NCCYM—Exhibitors

The Exhibit Space for the 2006 NCCYM Is Sold Out! Thank You for Supporting the NFCYM!

The next opportunity to exhibit is during the 2007 National Catholic Youth Conference in Columbus, Ohio, November 8-10, 2007.

Exhibit information will be available online, spring, 2007.

All exhibit invitations and information is sent out electronically. If you did not receive any notice about the NCCYM electronically, please e-mail Katie Nicholas with your contact information and e-mail address.

Confirmed Exhibitors

Click here for a list of confirmed exhibitors and their booth assignments.

Invitation to Exhibit

The Catholic Youth Ministry Resource Exposition is an integral part of the conference and the continuing formation of ministers. It gathers an extensive array of providers of resource materials for catechesis and youth ministry, Catholic speakers and performers, music publishers, advocacy groups, and national youth-serving organizations.

NFCYM is now accepting applications from interested parties to exhibit at the 2006 Catholic Youth Ministry Resource Exposition. Complete applications (includes full payment) will be assigned on a first-come, first-assigned basis beginning Monday, May 22, 2006. Notification of contract acceptance will be sent on a rolling bais starting on June 1, 2006. Space will be assigned until all booths have been sold or September 18, 2006, whichever comes first.

The Event

The National Conference on Catholic Youth Ministry (NCCYM) is the largest gathering of Catholic adult leaders who minister with adolescents in the United States. Exhibiting at the conference’s Catholic Youth Ministry Resource Exposition is an opportunity to build professional relationships and share resources with youth workers from across the nation. As youth ministry has continued to expand and the number of youth ministry personnel has increased, this is a crucial opportunity for educating these decision-makers about the latest services, products, and technologies that can be used in parish, school, and diocesan ministries.

NCCYM is respected as a key opportunity for Catholic youth ministers to gather for professional development, spiritual formation, and networking. This year’s 31st biennial conference is expected to draw more than 2,500 attendees. With increased emphasis on the role of the Catholic Youth Ministry Resource Exposition, it is anticipated that most participants will visit the exhibit area, which is located near the entrance to the general session ballroom. Do not miss this opportunity to showcase your company’s products and services to leaders in Catholic youth ministry including parish youth ministry coordinators, school campus ministers, directors of religious education, pastors, diocesan staff, teachers, catechists, and volunteers.

The Theme

The conference theme for the 2006 NCCYM is “And the Desert Shall Bloom/Y el Desierto Florecerá.”

Dates and Location

The 2006 Catholic Youth Ministry Resource Expo will be held Thursday, November 30, to Saturday, December 2 in Rooms E-H of the Riviera Hotel's Grande Ballroom.

Application for Space

Applications for the Catholic Youth Ministry Resource Exposition exhibit space must be made in writing on the official Application and Contract for Exhibit Space. Full payment for booth must accompany each application. Applications will not be processed without full payment. Promptness in applying for space is recommended as exhibit space is extremely limited. NFCYM reserves the right to refuse space to any applicant who, in the opinion of NFCYM, is unlikely to contribute to the overall objectives of the conference.

Inquiries regarding the Catholic Youth Ministry Resource Exposition should be directed to:

Carolyn Adrian, NCCYM Exhibit Coordinator
National Federation for Catholic Youth Ministry
415 Michigan Avenue NE, Suite 40
Washington DC 20017

Telephone: 361-552-9605
FAX 361-552-1421
E-mail: exhibits@nfcym.org

Exposition Schedule

Installation

  • Wednesday, November 29, hours to be announced
  • Thursday, November 30, 8:00 a.m.-11:30 a.m.

Exhibit space must be claimed by 8:30 a.m. on Thursday, November 30. All exhibits must be set up by 11:30 a.m. on Thursday, November 30.

Show Hours

  • Thursday, November 30, 12 noon-6:00 p.m.
  • Friday, December 1, 10:30 a.m.-4:00 p.m.
  • Saturday, December 2, 10:30 a.m.-6:00 p.m.

Dismantling

  • Saturday, December 2, 6:00 p.m. - 11:00 p.m.

Exhibits may not be dismantled until after the official exposition closing on Saturday, December 2 at 6:00 p.m.

NOTE: No children under the age of 16 are permitted on the show floor during installation or dismantling.

Booth Package

Each Exposition booth space is 10’x10’ and includes the following:

  • Draped 8’ high back wall
  • Draped 3’ high side rails
  • 6’ skirted table
  • 2 chairs
  • 7” x 44” sign with company name
  • Wastebasket
  • Alphabetical listing in the program booklet
  • Listing on the conference website with hyperlink
  • Up to 4 complimentary booth personnel
  • Admittance to conference sessions with Exposition badge

Booth Types

Informational Booth: Exhibitors providing information only may rent informational booths at a cost of $450 per booth. Informational booths may not sell products or take orders during the Exposition.

Retail Booth: Exhibitors selling or taking orders for products may rent retail booths at a cost of $650.

Additional Expenses

Transportation, warehousing, electrical outlets, power, telephone, additional furniture, and drayage are not included in the booth cost. Forms for ordering these services will be provided from the official service contractor following receipt of registration.

Assignment of Space

Booth space will be assigned on a first come, first served basis based on the date the application and full payment are received. Priority placement has already been given to diocesan and collaborating members of NFCYM. Confirmation of booth space will be mailed beginning June 1, 2006, or within one week of receipt of the first complete application.

Acceptance of Contract

Contract for booth space is accepted only when the following conditions have been met:

  • Completed Application Form is received by NFCYM
  • Full payment for booth space is received by NFCYM
  • Exhibitor receives written notice from NFCYM indicating acceptance of contract.

Floor Plan

To view the current floor plan for the 2006 Catholic Youth Ministry Expo:

Floor plan will be updated as required with the final plan posted no later than Monday, September 25, 2006.

Official Rules and Regulations

The official exhibit rules and regulations are printed on the back of the 2006 Application and Contract for Exhibit Space. Please read these rules and make sure all booth personnel understand the terms, conditions, and general information on the Catholic Youth Ministry Resource Exposition contract. Exhibitors are bound by the policies and general operating procedures of the Riviera Hotel and Casino.

Representative Registration

Up to four booth personnel per one 10’x10’ booth are included in the cost of the booth. Additional registrations for Exposition representatives are available at a rate of $125 per person. A badge request form will be sent with notification of contract acceptance.

Local Tax Laws

Exhibitors must comply with all local tax laws. Contact the Nevada Department of Revenue at 775-684-2000 or http://tax.state.nv.us for information on how to comply with Nevada’s tax regulations.

Cancellation

Cancellation must be made in writing to NFCYM. If notification is received before Monday, September 18, 2006, all monies less a $50 service charge per booth will be refunded. No refunds will be granted for space cancelled after September 18, 2006.

Advertising

Advertising in the conference program book is an excellent way to give your products and services maximum exposure and to increase booth traffic. The conference program book, which also contains valuable information on general sessions, concurrent sessions and workshops, the Exposition, and other functions, will be read by more than 2,000 attendees. To advertise in the NCCYM program book contact NFCYM.

Direct Mail Promotion

Exposition exhibitors may rent the conference registrant mailing list for one-time usage. This is a great opportunity to send flyers or cards encouraging registrants to visit your booth. Contact NFCYM for a rental agreement.

Exhibitor Passport Prize Program

As an incentive for conference attendees to visit the Catholic Youth Ministry Expo, NFCYM has created the Exhibitor Passport Prize Program. Attendees must get their passport stamped by a percentage of the exhibitors present and then turn in their completed card to be entered into a prize drawing.

To donate an item for the Exhibitor Passport Prize Program, contact Carolyn Adrian. Prizes should have a minimum value of $100. Prizes and their donors will be recognized in the conference program and on-line.

Housing and Travel

Hotel Reservations

The Riviera Hotel and Casino (2901 Las Vegas Blvd. South, Las Vegas, NV 89109, Tel: 800-634-3420) is the official hotel for the 2006 National Conference on Catholic Youth Ministry. The special group rate for NCCYM is $99 a night plus taxes (currently 9.0%) for single and double occupancy rooms. (Each additional person is $20 per night, up to two additional people). Hotel reservations are separate and not included in your booth rental fee.

Reserve a room on-line or call 800-634-6753.

To receive the special group rate for NCCYM, mention the National Federation for Catholic Youth Ministry at the time of reservation.

Airline Ticket Discounts

Continental Airlines offers discounts off published fares of 2% to 15% or zone fares. Call your travel professional or Continental MeetingWorks* at 800-468-7022 for reservations. Refer to Z Code ZT05 and Agreement Code VWYHF9.Or, save an additional 3% off by booking your own reservations on-line. Valid travel dates are November 25 through December 8, 2006.
* There is a $10 charge for reservations made over the phone.

Online Reservation Instructions

1. Go to www.continental.com.

2. On the upper menu bar click on “Programs and Services” and scroll down to “MeetingWorks.”

3. Click on “Book MeetingWorks Travel.”

4. Enter Z code (ZT05) and Discount Code (VWYHF9).

5. Make your reservations.

If you have problems, please call 800-468-7022 and a representative will assist you.

Car Rental Discounts

Avis Rent-a-Car is the official car rental company for the 2006 NCCYM. For discounted rates and reservations, call 800-331-1212 and specify code AWD J999005 or visit www.avis.com.