NFCYM accomplishes its work through projects teams. Projects are authorized by a committee of the board of directors based on proposals submitted by members. All proposals must be championed (have the support) of two NFCYM members. If authorized, and depending on the project, teams can include members, contractors, vendors, staff, and other interested parties.
CORE WORK OF THE NFCYM
Based on the its mission, vision, and values, NFCYM strives to align its work under five core work functions:
- Leadership, Modeling and Direction Setting for ministry with young people.
- Professional and Ministerial Development including training, mentoring, formation.
- Acompañamiento – Engagement & Encounter: with membership, young people, bishops, etc.
- Resource Development in support of the above.
- Organizational Management and Stewardship of Resources, including human and financial.
WHAT IS A PROJECT?
A project is any distinct thing members want to produce to benefit the field of Catholic youth ministry. Current projects are:
- Annual Membership Meeting
- Holy Fire National Program Development
- National Catholic Youth Conference Programming
- Bishop Participation
- Breakout Sessions
- General Sessions
- Youth Ambassadors
- National Conference on Catholic Youth Ministry
- Speaker Selection
- New Diocesan Directors Institute
- Youth on the Margins Resource
HOW ARE PROJECTS AUTHORIZED?
The Project Teams Committee of the NFCYM Board of Directors is tasked with reviewing and authorizing project proposal submissions. The committee reviews with the following in mind:
- Does the project proposal meet the planning criteria?
- Does the proposed project effectively further the mission of the NFCYM and specific goals and values of the NFCYM Strategic Plan and is sensitive to the cultural diversity of the church?
- Does the proposed project have a deliverable (a resource, website, seminar, program, etc.)?
- Is there a clear and logical plan for the development and implementation of the proposed project?
- Is the timeline for the proposed project clearly defined, comprehensive, and realistic?
- Is the Project Proposal Budget Worksheet complete, accurate, and realistic?
- Is the project championed by at least two NFCYM members?
The proposal process is a dialogue. The proposal form begins that conversation. Approval may take place in stages depending on the need for refinement and the complexity of the proposed project.
WHAT ARE THE PLANNING CRITERIA?
All proposed projects should strive to meet the following criteria:
- Project is developed and rooted in prayer and a sacramental understanding of the call to holiness.
- Project reflects the evangelizing and catechetical mission of the Church.
- Project is aligned with the ministry and teachings of the Church concerning young people.
- Project demonstrates a “mission related need” of the NFCYM’s membership.
- Project demonstrates a vision related need of the NFCYM:
- Projects is directed to supporting, resourcing, affirming adult leaders.
- Project focuses on modeling encounter: “acompañamiento.”
- Project focuses on supporting parents and families as the domestic church.
- Project relates to one of the Core Work functions of the NFCYM.
- Project is developed based on and integrates the values of the NFCYM.
- Project has clear desired results, target audiences, and realistic budget
- Project identifies the resources needed: human, financial, and materials.
- Project has measurable results, achievable milestones, and, where appropriate, collaborators.
- Project has a beginning and end and/or points of assessment, if ongoing.
- Project has defined communication and promotional strategies.
- Project has defined metrics for assessing effectiveness.
HOW CAN I PROPOSE A PROJECT?
To be considered by the Project Management Committee, a proposal must championed, supported, by two NFCYM members and a proposal form must be submitted. Project proposals are reviewed three times a year in alignment with the NFCYM Board of Directors meetings: February, May, and September.
- For consideration in February, proposals must be submitted by January 5.
- For consideration in May, proposals must be submitted by April 5.
- For consideration in September, proposal must be submitted by August 5.
Notification of proposal status will occur within two weeks of the scheduled board meeting.
HOW DO I SUBMIT A PROJECT PROPOSAL?
The online project proposal process is being moved to a new platform. During the transfer, project proposals can be submitted by sending a written proposal to Bill Staley, chair of the Projects Team Committee. The proposal must include the following details:
- Name and description of proposed project
- What is need does the project fulfill and how does it connect to the mission, vision, values, and goals of the NFCYM?
- At the end of this project how will the field of youth ministry be changed/affected?
- How will the outcomes be achieved?
- How will the work be accomplished? (Conference calls, virtual meeting, face-to-face gatherings)
- Who do you suggest lead the project team?
- Who are some possible project team members? (Team members should reflect the diversity of the church)
- What is the proposed timeline for the project?
- If funds are needed for this project:
- How much is needed to start?
- How much is needed to finish?
- How are the funds to be used? (Be as detailed as possible)
- Do you anticipate seeking outside funding for this project?